Sometimes the life of a project manager seems to be a constant trudge from one meeting to the next. And it doesn’t help that you are responsible for leading some of them! So, creating a good project meeting should be important to you.
We’ve all seen the endless tip lists for good meetings:
• Set an agenda in advance
• Invite the right people only
• Start on time
• Make sure everyone gets to contribute
• Use a parking lot to avoid getting side-tracked
• Summarize and conclude as you go
• Write down actions on a board
• Follow up
And blah, blah, blah...
Been there, done that!
All these tips assume that your meeting follows a pretty standard pattern.
But how often do you sit down, in a quiet place, with enough time, and design your project meetings?
What? Design a Meeting?
If I said you need to facilitate a two-day workshop, I bet you would spend between two and ten days designing and planning it.
It’s important. Maybe 6 to 12 people are putting in a couple of days of their time. And the workshop needs to produce results.
But project meetings? They’re just an hour…
An hour a month, that is.
...or maybe an hour a fortnight.
...or perhaps an hour a week.
And how long is your project?
Six months?
...a year
...or two?
Let's take an 18-month project say
This is a reasonable average for the sort of business projects I used to run.
And assume you have a team of six people, meeting monthly.
And each meeting lasts an hour each time...
That’s over 100 staff hours.
That’s about the same as those six people attending a two-day workshop.
Do you get it now?
Why aren’t you putting a couple of days over the course of your project, into designing and reviewing your project meetings?
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A while back, I asked Project Managers in a couple of forums what material things you need to have, to do your job as a Project Manager. They responded magnificently. I compiled their answers into a Kit list.
kit.co/MikeClayton/what-a-pro...
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