Processing a large PDF of a book scan using Adobed Acrobat Pro DC (2017). Bookmarks, table of contents, Optical Character Recognition (OCR), Searchable Text, Editable Text and Images, Embeded Index. PDF file contains 249 pages
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*Optimizing Scanned Book Processing in Adobe Acrobat Pro with Peter*
In this video, I'll guide you through the meticulous steps I take to process a scanned book in Adobe Acrobat Pro, aiming to create a highly usable, readable, and compact PDF document. The process begins with the creation of an electronic table of contents using bookmarks, ensuring seamless navigation. To expedite this, I share some shortcuts, like capturing a screenshot of the table of contents for quick reference.
*Efficient Page Labeling and Initial View Settings Adjustment*
Next, I meticulously adjust page labels to align with the original book's page numbers, guaranteeing precision in the table of contents. I also demonstrate how to modify the document's initial view settings, making the bookmarks panel visible upon opening. These small tweaks enhance user experience and document accessibility.
*Enhancing Text Searchability with Optical Character Recognition (OCR)*
I delve into the Optical Character Recognition (OCR) process, transforming scanned pages into searchable and editable text. I share insights into the advantages of multiple OCR passes, emphasizing the achievement of a smaller file size and a cleaner final result. Efficiency and quality are at the forefront of this critical step.
*Streamlining Document Search with Embedded Index*
Following the OCR process, I embed an index to streamline document searching, making it more efficient for users. I explain my approach to saving both searchable and editable text versions, carefully considering file sizes. The video explores the quality and file size comparison of different OCR versions, culminating in the selection of a smaller, sharper, and more efficient editable text version for future use.
*Organizing Files and Implementing Backup Workflow*
Concluding the digitization process, I demonstrate how I organize files and archive backups. This step is crucial for maintaining an efficient workflow in digitizing my library. The emphasis is on keeping files organized, accessible, and secure, ensuring a smooth transition to a digital library.
By following these comprehensive steps, you can optimize your scanned book processing in Adobe Acrobat Pro, creating PDF documents that are user-friendly, compact, and efficient in both navigation and searchability.
Note for clarity: both "Searchable" and "Editable" versions are searchable; you can CTRL-F and find text in either document, and select+copy text from either document. The "Editable" version also let's you edit text, which I don't talk about in this video.
1:05 Make electronic table of contents
1:27 CTRL-B shortcut to create bookmark
1:40 F2 shortcut to edit bookmark label
2:30 Make a bookmark BOLD
2:50 Screenshot the book's ToC using the Windows 10 Snipping tool
3:05 Place ToC screenshot on the side to speed up subsequent steps
3:16 Make PDF page labels match the paper book page labels
4:05 Organize Pages function to change page labels; use prefix where needed (Cover-1, Cover-2, etc.)
5:30 Refer to screenshot to jump from chapter to chapter, and CTRL-B to create a bookmark at each chapter
6:25 Example of using nested hierarchy in Bookmarks
7:12 Fast-forward creating all chapter bookmarks
8:00 Double-check your work, look for typos and errors
9:30 OCR description and overview
11:00 Begin OCR using Searchable Text output
12:35 Document properties: Initial Page View == Bookmarks Panel and page
13:05 Document properties: Metadata Description
14:12 OCR using Editable Text and Images output
14:48 Add Embedded Index to speed up future document searches
15:30 OCR Editable (continued)
17:00 Explanation of why I prepare two different versions, using both "Searchable" and "Editable" OCR
17:27 Compare file sizes:
Original file size: 111 MB
OCR 'Searchable' file size: 85 MB (76.5% of original file size)
OCR 'Editable' file size: 15.7 MB (14.1% of original file size)
17:47 Compare text quality of the OCR output. Editable is actually better quality (sharper, with no artifacts), even though the file size is much smaller, because it is using an scalable vector font.
19:45 File cleanup: delete the original "fat" file, rename the small 15MB file and add it to the Calibre watch folder, so it gets added automatically to Calibre Library.
Music @ 7:12: Everything Nice by Jingle Punks, available from the KZitem Audio Library and "free to use" in monetized KZitem videos.
Digitize your books, digitize your library, digitize you life. Scan and declutter.
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