What is Task Management System?
Running a project is not easy considering there are multiple task and resources needed to be managed. Most of the challenges revolve around managing what are the task that is assigned to you, when you need to do it and what is the deadline?
The aim of a task management system is to empower you to do exactly that. A task management system makes the process of managing your task, team and resources aligned towards a common goals and understand the priorities.
Importance of Task Management System:
For successful completion of a project or operation, it is important to understand the underlying importance a task contribute to a project success.
a) Clear set of objectives
b) Understand task priorities and deadlines
c) Assign responsibilities
d) Understand to do list on a day or during the week / months.
e) Determine resourcing requirements to fulfill task
f) Determine Budget and estimates of a project
g) Identify critical path - path with the longest sequence of activities
h) Identify Free Float, Total Float etc.
i) Identify project risk and issues
And there are probably many points which makes task management system so crucial for project success.
What determines requirement of a task management system?
Let us see areas where having a task management system in place is so crucial for project success.
Complex Project:
These projects are typically long duration project or there are multiple task happening at the same time. In such projects, considering there lot of task happening in parallel, it will be difficult to monitor and manage all task simultaneously without a task management system in place.
Resource Collaboration:
Either one resource or multiple resources working on a project, we would like to know their availability. And how effectively they have been utilized. Having a task management system in place will enhance the visibility of required task delivery against resource availability. That will help the management to understand the requirement of resources against a particular task
It poses much greater importance on a task management system when same resources are deployed for multiple projects. In such scenario while designing the task schedule, the availability of resources for the task is to be considered. Else the schedule has to be adjusted to align with the availability of resources.
Responsibilities:
When it comes to responsibilities, along with a task management system, management also want a good resource management system where they can monitor the responsibilities of the resources against overall availability of their time.
You need a good system in place where resources available for a project and also for multiple projects are streamlined against their available hours.
Multiple Projects:
Managing task in a single project is lot easier than having multiple projects. In such scenario, there are different stakeholders in multiple project. Not having a system in place means adding chaos to different stakeholders of task delivery and deadlines.
Running a multiple project at a time is only going to be effective with a task management system put in place.
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